2023 2024 Payroll Calendar: How Many Pay Periods Are There?

While it’s the most affordable and least labor-intensive option, most employees don’t prefer it. That’s why it’s not as common as other, more frequent payday schedules. A weekly payroll calendar is where you pay your employees each week. While you can choose when your workers receive their paychecks, most employers deliver them every Friday. A biweekly payday means that it’s harder to get performance feedback since there are fewer opportunities over the year.

Since some months are longer than others, payday might happen three times instead of two. If your first paycheck of 2023 is on Friday, January 6, for example, March and September are your three-paycheck months. As much as it may initially seem like choosing a payroll calendar is no big deal, the reality is that it can have a major impact on your workers and business.

A weekly pay schedule requires 52 paychecks, where as a biweekly pay schedule requires 26 paychecks. The name “biweekly” evokes the image of a person working every two weeks. Biweekly pay has been commonly used for paying teachers’ salaries since it equates to a 26 pay checks per year. In contrast, people who work on a monthly payroll only receive 12 paychecks per year.

That’s why to word biweekly is so essential — it details a regular event that may not happen on the same periodic basis as many other kinds of events. There are numerous payroll service and software applications on the market today that automate the entire process from beginning to end. As a busy business owner, do you really have the time to manually calculate employee payroll? Maybe you’re still not sure exactly how payroll works and could use a virtual hand. Some professions like nurses & doctors in the healthcare industry might work longer shifts where they are on for 12 hours a day alternatively 3 days one week, 4 days the next week.

That could make their work schedule alternate between 36 hours and 48 hours each week. Simply enter a wage, select it’s periodic term from the pull-down menu, enter the number of hours per week the wage is based on, and click on the “Convert Wage” button. Instead, states have set their own standards through payday frequency laws. Get the most from our payroll service, including integrated HR and benefits modules. In the future when an employee asks you how the number of hours are determined especially for salary employees, you may use this calculation as an explanation.

It’s important that you still get feedback, try to set it up for once per month. This is especially true for employers that pay commissions and bonuses. That is twice as many opportunities to assess an employees commission and bonus performance. Biweekly payroll is easier to manage without the need for expensive software systems. Compared to a weekly pay schedule, biweekly payroll systems are likely less expensive to administer, though it will depend on the organization.

What is Biweekly Pay? Pros & Cons

Are you curious about what it might take to never worry about payroll again? This calculator will help you to quickly convert a wage stated in one periodic term (hourly, weekly, etc.) into its equivalent stated in all other common periodic terms. The most important thing to remember when setting up your payroll process is that a payday, as far as the federal government is concerned, is a promise. It’s also a bit of a high point in your employees’ work week. Making payday something your employees can bank on is a great way to say thanks for a job well done.

As always, it’s important to remember that payroll scheduling isn’t one size fits all. You should evaluate biweekly pay for yourself and see if it makes sense for your company’s needs. There is pride in knowing that you can pay your own bills and stay on top of other financial steps and responsibilities that come naturally and automatically with a biweekly paycheck system. This can be useful in helping employees to budget their finances with their biweekly pay. A salary or wage is the payment from an employer to a worker for the time and works contributed. To protect workers, many countries enforce minimum wages set by either central or local governments.

There are a few considerations when choosing your payroll schedule. Missing your regular payday, even by as little as a day or two, opens you up to FLSA complaints. The cost of a wage violation can be steep, including double back wages and other penalties. If you are looking to outsource Paychex can help you manage HR, payroll, benefits, and more from our industry leading all-in-one solution.

In addition, a biweekly publication is issued every two weeks and a bimonthly publication is issued every two months. There are also many similar words to biweekly, like biennial for intervals happening every two years or bi-hourly for breaks happening every second hour. Every time a word with the prefix bi- in front of it comes up, make sure to look at the usage notes to understand and use the word in the most accurate and precise way. Gusto offers complete employee onboarding, with employees able to access Gusto to complete employment forms and direct deposit information.

How many biweekly pay periods a year has?

This frequency is the most costly and time-intensive payroll schedule, though. BLS reports that 36% of businesses with fewer than 10 employees pay on a weekly basis. Weekly pay periods are very common in the construction, manufacturing, mining, and transportation industries.

You have the choice to remove the deductions for the last payroll of the month during the three-payroll month, or calculate the deduction total based on 26 pay periods rather than 24. The choice is yours, but don’t forget to adjust it, otherwise you will be over-deducting from your employee paychecks, which will create additional work and a lot of unhappy employees. Some workers may have a hard time saving money to cover vacations or other expenses using their biweekly paychecks.

How To Calculate Biweekly Pay?

Biweekly pay period also means that an employee receives about two paychecks per month. In many cases this means that an employee’s boss will simply divide the employee’s monthly salary by two and have the employee receive half of their monthly pay on each paycheck. Paycor’s payroll software is an easy-to-use yet powerful tool that gives your team time back. When you are able to automate your payroll processes and get help with complicated areas like payroll tax compliance and workers’ comp, you can spend more time on strategic decision-making. Contact us today to learn more about how our expert payroll processing and tax solutions can help any business owner pay employees on time and avoid compliance missteps. In a monthly pay period schedule, employees receive 12 paychecks per year, or 1 per month, usually on the last day of the month.

Miscellaneous Employee Benefits

Payroll mistakes can lead to unhappy workers and hefty fines. Some of the most common mistakes include overtime miscalculations, inaccurate employment taxes and the failure to keep accurate records. To make the process easier accrued expenses and remove much of the guesswork, many businesses opt to use a payroll service. For more information, check out the best payroll services for small businesses. To better understand biweekly pay, calculating it is essential.

Most importantly, the reasons for taking time off do not have to be distinguished. There’s no need to fumble over whether to designate an absence as sick or personal leave, or to have to ask the manager to use a vacation day as a sick day. The most common pay period frequencies tend to be monthly, semi-monthly (twice a month), bi-weekly (every two weeks), weekly, and daily.

In the U.S., the Fair Labor Standards Act (FLSA) does not require employers to give their employees any vacation time off, paid or unpaid. Therefore, when interviewing and deciding between jobs, it may be wise to ask about the PTO policy of each potential employer. With that said, the average American gets around 10 days of PTO a year; the bottom 25% of wage earners only get an average of four paid vacation days a year. Most companies tend to institute a policy that increases the amount of PTO an employee gets every several years or so as an incentive to retain workers.

Confusing for New Employees:

Biweekly pay means you pay your employees on a set day once every two weeks, resulting in 26 paychecks per year. Because payday occurs once every two weeks, some months will have three paychecks. Biweekly can be helpful if most of your employees are hourly workers. Additionally, your employees will be happy to be paid more often (as opposed to monthly or semimonthly). A payroll calendar can help companies to budget and plan for compensation expenses over the entire year.